Efficiency and Operating Systems
Operating Systems, the key to efficiency
Often overlooked, Operating Systems are fundamental to running a tight ship. Without which the crew are dead in the water. Sound processes remove doubt, provide direction, and assist with seamlessly operating the vessel.
Despite having access to world-class hardware and software, it is imperative for Yachts to stay abreast of technological advancements. Charter Yachts are essentially a business and not keeping up with the times could jeopardise success.
Yachts vs the real world
Life at sea can be somewhat isolating. Without a spare moment, keeping in touch with life ashore may become an afterthought. Each day revolves around being on call to guests 24/7, regular tasks, safety drills and watch duties, making much else near impossible.
Yachtie’s are accustomed to a chock-a-block schedule with high demands, impeccable standards and tight deadlines. Which is why relentless preparation to manage expectations is so important. To avoid keeling over, skilled crew with the necessary tools and Operating Systems need to be in place to ensure smooth sailing.
Deep Blue Soft, a complete and comprehensive Yacht Management Software
There are numerous programs out there, with more being developed daily. Virtual Pursers have found that none are as all-encompassing as Deep Blue Soft. This revolutionary yacht management software allows Captains & crew members complete transparency. The shared procedures encourage a harmonious and unified working environment whereby crew members complement each others work on board.
Developed by yachting industry professionals for yacht operators, compliance with various regulations and security measures are taken care of. This complete and comprehensive Yacht Management Software covers all administrative areas required to run a vessel such as
- Core Module: User profiles, Contacts, Shared calendar, Crew & guest lists, certificate management for crew and the yacht, technical documentation.
- HRM module: Calendar, leave summary, scheduler, HOWR, payroll
- PMS: Inventory, maintenance tasks, equipment, logbook counters, requisitions, work reports, purchase orders, spare parts & kits
- Finance: accounting, reporting, budget
- ISM: Dashboard, procedures, reports, records, contacts
- Charter: contracts, accounting, APA, reporting, calendar
- Fleet: Dashboard, management analytics
Worth mentioning is the HRM module. This tool allows the flexibility to either adopt stringent MLC rules or the opportunity to customise rules according to the yacht’s operational requirements. The HRM Module also allows for the activation of seafarer contracts under different standards, including rotational contracts and safe manning rules with different flag rules.
Other helpful tools to streamline operations
Tools such as DS photo, Monday.com, Sortly, Hubdoc, Pinpoint, and numerous other applications are also worthwhile options to investigate. As useful as Excel may be, it is strongly recommended to consider a comprehensive industry relevant alternative when it comes to yachting operational requirements.