It’s a busy world these days, trying to be successful at work, keep an exercise regime, maintain a healthy lifestyle, keep hydrated and the list goes on! Time flies and before you know it the end of the day has arrived and you haven’t accomplished nearly as much as you thought you would. The real question is… were you productive?
In our busy world today, many of us are good at being busy but not productive. Here are 7 differences between busy people and productive people. Which group are you in? 🙂
Productive is the difference between working hard and working smart.
Great work ethic is important, it gives people the drive to get things done. Busy people are always doing something because they have this drive. However, they work hard, not smart. Their focus is very linear and often they are too “busy” to consider a better faster way of doing things. Productive people first consider how effectively they can do something and then consider being efficient. They want to achieve their outcomes the quickest way possible.
There is a difference between being efficient and being effective. Effectiveness is finding the best way to complete a task whereas efficiency is just going through the steps of completing a larger task as quickly as possible. To be as effective as possible, try automating some of the steps you need to take or eliminating them altogether if they are not wholly necessary.
Keep your eye on the big picture as well as the details
Busy people get caught up in the details. Don’t get me wrong, details are important, just not every detail of every task. Sometimes getting caught in the details will be counterproductive, you’ll be running behind, you’ll get stressed and then get even less done. Sometimes it’s more important to make a decision or get a task done and refine it later.
For example, choosing between layouts of a home page of your website when you first start out could be agonising, because they all have different draw points. Choose one, test it and refine as you get feedback! There are going to be scenarios that details are, however, extremely important to pay attention to. For example, getting your logo designed. It’s something that represents your brand in my different settings. The trick is to focus on details that will affect your outcome, if it’s going to affect your end goal, then you can be a perfectionist. If you can, outsource the rest, follow the 80/20 rule or just get rid of them!
Busy people say yes to everything. Productive people say yes/no mindfully.
You may be familiar with this one…you can just never say no! Your schedule ends up being full of things that are keeping you busy, but not necessarily adding value to your life.
Busy people never say no: they say yes to everything. As a result, they fill their schedules with things that keep them busy but don’t change their life. Productive people are very mindful of what they say yes to. Everything that is said ‘yes’ to, takes time, and that time is taken away from another possible value-adding task. Constantly saying yes to the right things, will lead you down the right path, and the one to success. The same thing for constantly saying yes to the wrong things, don’t get sedge-wayed but the shiny stuff! Stay focused on what will serve you.
Don’t get caught up in the trends
Busy people will jump onto every business trend. They hear you can make money blogging so they immediately jump into a blog. Everyone is adding an app for their business, so they get busy with this too. Productive people understand that trends are actually market movements and will come and go. They consider how much value it will add to their business before deciding to buy-in.
You are given endless choices in this day and age, but it’s important to analyse them in your context to determine if they are worthwhile. Weigh up the pros and cons, the cost analysis, and most importantly, if you actually NEED it.
Busy people don’t seem to have any time. Productive people make sure they have time to focus on the important things.
For example, setting and re-valuating your goals is just as important as working towards and achieving them. Time is a construct and hours and days of the week are labelled in order to communicate and collaborate with others accurately. Your day fills up with “to-do’s” and often others peoples “to-do’s” fall under that. You need to actively choose what you are letting into your day otherwise your time will be taken up with unproductive tasks. Productive people make time for the important things, even when they are busy.
Sometimes the thing you’re putting off the most will be the thing that has the biggest impact on your life. In business, for instance, setting and evaluating your Q2 goals is something that everyone puts off but is so important for your companies achievements. MAKE the time.
Productive people understand that using the right tools and resources enables them to do their job effectively. Busy people try and do everything themselves.
Working on day-to-day reoccurring tasks, especially when you don’t have the expertise can be draining of both your time and mental resources. Having to learn new skills and try and do everything yourself can be extremely unproductive and disallows you from concentrating on the high-level, core tasks.
Hiring can be difficult in terms of finding the right person to do the job. However, with platforms like Fiverr, Upwork and People per Hour, outsourcing has never been easier! Read our article “The Ins and Outs of Outsourcing” to get up to speed!
The right technological tools and platforms are also extremely important. Using social media planners such as Hootsuite and Planoly or email automation such as Zapier enable you to plan ahead and execute while you get on with other work. With regards to overhead costs when running a business, these are minimal costs and enable you to maximise your time.
Now you need to ask yourself, do you want to be busy or productive? Do you want to be effective and efficient or running around, directionless and stressed? Take a breath, analyse and reset. Just because you aren’t doing EVERYTHING, doesn’t mean you are doing nothing. Time is precious and a finite resource. Use it wisely and productively. Check out our article on Time Wasters for more tips on how to manage your time more effectively!