Time wasters

Time Wasters And How To Avoid Them

Time Wasters and How To Avoid Them

We are all about organisation! In order to get organised, you have to know where to start. There are endless tasks we have to accomplish during the day and knowing what to prioritise when can overload our decision-making thought process. Not to mention all of the distractions we experience throughout the day that derail our perfect plans. We’ve put together some time wasters and how to get around them for a more efficient and effective day.

Time waster no.1 – No time boundaries

Parkinson’s Law states that “work expands so as to fill the time allotted for its completion.”

Remember when you had a deadline to meet and you put it off constantly. “I’ll do it tomorrow”, and tomorrow comes but you’ve got another week, right? So you leave it for another day and suddenly it’s due the day before next. You’re in a panic but you work hard and somehow manage to finish on time (and nail it!). This is because we usually don’t give ourselves enough credit and can often complete tasks faster than the time you allocated for it.

There’s a handy technique called the Pomodoro technique wherein you break up your tasks into 25-minute blocks and take 5 minutes of rest after. If your task ends up taking more than 25 minutes, evaluate your process and start again, adjusting for the next 25 minutes. You can also always set your time and challenge yourself, it makes the work exciting!

Time waster no.2 – Touching things twice

Ever heard of something called a holding pattern? You have now, and let me tell you, it’s a waste of time. Have you read a text and not replied? Opened an email or an invitation and left it for later? The time it takes to close your “task loop” is the holding pattern, and here’s what you can do about it:

Apply the 2-minute rule. If it’s going to take you 2 minutes or less, get it done there and then instead of putting it off until later. Otherwise, automate, eliminate, delegate and carry on going!

Time waster no.3 – Holding on to the past

We’ve all had that thought, “Uggg I should have done it yesterday!” or if only I had done that a week ago. It goes without saying, living in the past or the future, means you’re not here for the present.

This one goes without saying: being stuck in the past prevents you from living in the present. Immersing yourself in unnecessary drama and complaining too much won’t get you where you want to go. Dwelling on the past is literally wasting time so as much as possible, acknowledge it, learn from it, and move on. 

Time waster no.4 – Indecisiveness

Taking the time to make decisions is a grey area and of course, it really depends on what kind of decision you are making! However, have you ever been out with a friend to a restaurant, you are starving and they are taking forever to decide? The longer they take, the later your meal will arrive! Same concept when making decisions in life. The more time you take to decide, the longer it will take to see results!

Sometimes it’s even better to deal with fixing a decision that was the wrong one, than never making a decision at all. What you can do is take all the important information you have RIGHT NOW and make a decision that way.

Time waster no.5 – Multi-tasking

Multi-tasking was once thought of as a skill to be revered, it was the ultimate way to get things done. Recent studies show that this isn’t the case. Switching from one high-level task to another takes your brain up to 20 minutes to refocus and identify thought processes necessary for the new task. It is both an inefficient, ineffective way to get things done.

A better method for handling your tasks is called batching or scheduling. This is when similar tasks are grouped together that can be done in sequence or at the same time when possible.

Now that you’re more aware of what can actually waste your time, you can implement these tips to help you and you’ll become an organised ninja in no time! Remember, time is the one commodity you can’t get more of in life so use it wisely!

The Role of a Purser

The Role of a Purser

Size means everything in the superyacht world. Although, the bigger the yacht, the more pertinent the role of a Purser. As yachts increase in size, so do the administrative pressures faced by Captains and their shoreside counterparts. This explains the significant growth the Yacht Purser job role has had over the past few years. Soon, the role of a Purser will hold the same weight as the more familiar yacht crew jobs. Without a Purser, the ever-increasing regulations and administrative workload could be detrimental to the proper functioning of the vessel.

What is a Yacht Purser?

The need for a Purser exists on larger yachts with the sole purpose to ensure seamless operations. Under the Captain’s direction, the Purser is essentially responsible for the effective and smooth running of the vessel. As a senior crew member, the Purser manages several areas, including HR, accounts, interior, purchasing, inventory, and legal aspects. The role of the Purser is to be the single point of contact for all department heads. A credible and qualified Purser should create uniformity and streamline administrative duties, making them an invaluable asset to the Yacht.

What does the role of a Purser entail?

Pursers generally have multiple essential and important duties. Some of these tasks and responsibilities include:

  • Finance – Takes ownership of all fiscal matters including accounting, budgeting and bookkeeping
  • Buyer – Purchases everything needed to cater for crew and guests including food, drinks, uniform, cleaning products and more
  • Contracts and Negotiation – Liaise with suppliers and distributors to ensure the yacht is provisioned
  • Crew Administration – Will administer payroll for the crew and oversees all crew immigration
  • Yacht Administration – Organise port clearances, logistics and customs.
  • Charter Administration – If the yacht is chartered this will incur further responsibilities
  • Guest Activities – Liaise with guests and crew to organise activities

Industry experience required to become a Purser?

Eloquent communication skills, sound industry knowledge, first-hand experience, and an eye for detail are absolute must-haves for a Purser. Since the role of a Purser revolves around paperwork, efficient and accurate administration and accounting skills goes without saying.  

Although the job requirements may differ per yacht, in a nutshell, a well-rounded Purser should encompass the following

  • At least five years’ experience in the superyacht industry
  • Corporate land-based experience
  • Exceptional service, communication, organizational, diplomacy, and delegation skills
  • Excellent computer skills – proficient in Microsoft Office and various accounting software
  • A good understanding of maritime law
  • ISM and ISPS protocols
  • Financial management
  • Knowledge of cruising areas, including restaurant suggestions, shoreside activities
  • Provisioning around the globe
  • Excellent knowledge of wines
  • STCW & PSA
  • ENG 1 Medical

On-board vs shoreside Purser

An on-board Purser is self-explanatory. Land-based Pursers do everything an on-board purser does, just in a remote capacity. There are many reasons why yachts choose to outsource their yacht administration and opt for a shoreside Purser

  • Space – Can’t accommodate a Purser on-board 
  • Cost-effective – A dedicated Purser without the overheads
  • Flexibility – Don’t require a permanent employee or prefer flexibility with hours  
  • Staff retention – The Purser you’ll never lose

What salary can you expect as a Purser?

For an established onboard Purser, with great responsibility, comes great reward. The role of a Purser oversees business critical functions, so it is fair to expect just compensation and time off. The salary is largely dependent on the size of the vessel, however tools such YPI can provide a more-or-less ballpark figure. As per Yachting Pages, “pay for a Purser can range from roughly €4,000 to upwards of €7,000 per month” and will most likely include rotation. Most commonly 2 months on two months off, requiring vessels to employ two Pursers to cover the one role.

How can the role of a Purser assist you?

A superyacht is essentially a business and as such should operate as one. Without a Purser, large yachts may struggle to function effectively, let alone maintain the high standard of service that on-board guests expect. The role of a Purser is established to assist the Captain and Chief Officer to alleviate the administrative duties, eliminating stress through saving time and effort. With twenty years combined experience, Virtual Pursers are industry experts who understand first-hand the ever-increasing administrative pressures faced by the maritime industry. Offering a flexible approach, Virtual Pursers are readily available to support all vessels, no matter the size of the yacht or the extent of the need, as well as other maritime professionals such as Yacht/Fleet Managers, Charter Brokers, Marinas/Shipyards. An ideal solution for yachts that are fully crewed, have minimal space on-board, or who don’t necessarily require full-time support. As well as yachts who have an established Purser, supporting shortfalls and as a temporary solution. Using Virtual Pursers guarantees continuity in a cost-effective manner, introducing the concept of “The Purser You’ll Never Lose”; retaining all the information and experience that comes with a great Purser, for years to come.

Q & A with co-founder of Virtual Pursers Bec McKeever

How did you become a Purser?

I came into yachting with a background in accounting, not planning to utilise my past life profession at all actually. My first yacht with the infamous M/Y Octopus, at 126m she is a beauty! I was instantly in awe with the Chief Stewardess & Purser but it wasn’t until a year or two into yachting that I started thinking about a career path and that I had the potential to climb the ranks. I was Chief Stew for a few years before Purser. Two very different roles but a lot of personal and professional development in the Chief Stew role, I believe, that really makes a positive difference to your ability in the Purser role.

Do you think you need yachting experience to be a Purser?

Yachting is so different to any other industry and experience within it lays a solid foundation, it’s the integral part of becoming a successful Purser.

What’s your favourite aspect of being a Purser?

Having my finger on the pulse and being able to orchestrate the logistics of the entire vessel. It’s so rewarding to see my plan come into action and be pulled together, especially when you have a bit of OCD.

Q & A with co-founder of Virtual Pursers Dominique Smit

Do you have to be a Chief Stew before you become a purser?

Even though it is a completely different role, it is recommended that you have some Chief Stew experience before you become a Purser. Not only will it give you a better sense of responsibility and leadership but it allows you to work closer with other department heads and gives you a better sense of how the different departments function together and the bigger picture of how the boat functions overall which is essential for the purser position.

Would you recommend doing a Purser course?

I would definitely recommend training for the role of Purser, background knowledge is essential and any additional training is always beneficial. However, do your research before you pick a course. Having a mentor to guide me through my career has been invaluable so if you do have anyone you trust, ask for their advice.

Was it always your goal to become a Purser?

I didn’t start yachting with the goal to become a Purser, I didn’t even know what a Purser was in the beginning! But as my career evolved, I started enjoying the constant challenges each new position brought and the Purser position is so stimulating and every day is different that I felt like it would be the perfect job for me.

Virtual Pursers trusted business model intends to revolutionize the yachting industry by providing an innovative, cost effective, practical shoreside solution. A dedicated Purser without the overheads. The Purser you’ll never lose. For more information contact info@virtualpursers.com or call +44 203 514 0413.

Crew Portal

The Future of Yachting Administration

The Future of Yachting Administration

Crew Portal
The Purser you’ll never lose.

It’s an industry reality that a Purser’s career comes to a standstill when wanting to start a family. The unfortunate trend of wasting years of experience when moving life ashore is responsible for the birth of Virtual Pursers.

With over twenty years combined industry experience, the founders of Virtual Pursers identified a gap in the market for seamless yachting administration and sailed full steam ahead.

Coronavirus has revolutionized the workspace, forcing businesses into uncharted waters. Working 9-5 from an office is ancient history and businesses need to adapt or they will capsize. With the technology available today, working remotely is now considered the “new normal” and with it comes endless opportunity. Virtual Pursers have in turn revolutionized the yachting industry by offering practical, innovative and relevant shore-side solutions through reducing overheads and retaining skilled staff – introducing concepts such as “The Purser you’ll never lose”.  

Effortlessly and efficiently navigating yachting administration.

The team at Virtual Pursers used Lockdown to their advantage, concentrating all efforts to develop a thoroughly detailed business model. Adopting the EOS business model, Virtual Pursers have implemented development tools that businesses usually only consider years down the line. The forward-thinking model, focuses on instilling values that create a positive, growth orientated atmosphere both personally and professionally, all while maintaining job satisfaction and enjoyment.  

With seamless integration at the forefront, Virtual Pursers have ensured user friendly processes that are legally compliant. Having worked with different personalities, Virtual Pursers are aware of the importance to not have a one-size-fits-all approach. With access to numerous platforms, the team are able to tailor their business relationships to the Captain or Senior Crew’s preferences. Understanding the risks and concerns associated with virtualization, the team have made cyber security a top priority, working specifically with Gmail, Outlook, Yubikeys, Macs and Norton Anti-Virus Software.

The ideal solution for yachts ranging from 40 – 65 meters

Virtual Pursers are an ideal solution for yachts that need a Purser but are unable to accommodate a Purser onboard. The expert team are readily available and can easily fulfill the role of a Purser virtually from anywhere in the world. Alternatively, the team can also relieve pressure from Pursers who find themselves overwhelmed during the busy seasons, or whilst dealing with guests on board. From experience, Virtual Pursers are oh so familiar with the pressure associated with yachting administration as well as the importance of stress and time management. Sometimes there aren’t enough hours in the day.

Trusted and experienced yachting professionals

Our services fulfill the role of a Purser, just virtually. Without overhead costs, the experienced and knowledgeable team will free up time for you to attend to guests and to focus on running the yacht.  Whether it be a once-off project or monthly service, Virtual Pursers alleviate stress by taking care of excess yachting administration by allowing ALL vessels access to a Purser service no matter the size of the vessel or the extend of the need.

Crew Portal

Virtual Pursers – The future of seamlessly, effortlessly, and efficiently navigating yacht administration. For more information contact info@virtualpursers.com or call +44 203 514 0413.